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Vital information and articles related to writing.Proofreading for Profits
How to avoid mistakes that undermine your credibility You're probably already familiar with the spell checker built into your software. Some work automatically as you type, others only run when you activate them. Spell checking is just the start of your proofreading tasks. Don't let simple grammatical errors, or text omissions, sabotage your message. Here are some things to check for that go beyond the capabilities of your software program's spell checker. But, spell checkers are not infallible! Know what yours checks-and what it doesn't check. Does it check text imported from other programs? Does it flag words containing numbers? Spell check limitations Monitor your spell checker's recommendations. Make sure each suggested replacement is a correctly spelled version of the original word, and not an inappropriate substitution. Double-check the spelling of proper nouns and industry-specific terms. Use care adding them to your custom spell check dictionary, or they will be misspelled forever! Grammatical errors Watch for homonyms-correctly spelled, but misused words-such as to, two, and too, or affect and effect. Most spell checkers are not context sensitive. Watch for singular nouns paired with plural verbs, and vice versa. Make sure you have used correct punctuation, like Em dashes (-) to indicate duration, instead of two hyphens (- -). Check all dates, times, prices Have someone else verify dates, times, and prices. It's both costly and embarrassing to send out information that you have to immediately correct. Pay particular attention to numbers. Transposed numbers, i.e., 1,324 instead of 1,234, etc., are very difficult to notice. Before submitting a proposal, posting web content or distributing a newsletter, call telephone numbers, visit web sites and send e-mails and faxes requesting return confirmation. Make sure you have included all ordering information necessary for recipients to respond. Order your own product, to check autoresponder performance. Widows and orphans Check for subheads and the first lines of new paragraphs, isolated at the bottom of a column or page. Ideally, at least two lines of a new paragraph should appear together at the bottom of a column. Likewise, edit or rewrite to eliminate word or sentence fragments isolated at the top of a new column or page. Hyphenation Check that you have not hyphenated headlines and subheads. These look awkward and are hard to read. Make sure body copy has been hyphenated. In justified text, i.e., lines of equal length, hyphenation eliminates awkward word spacing. In flush-left/ragged-right text, (i.e., lines of unequal length), hyphenation eliminates alternating long and short lines. Double-check hyphenation to make sure that words like "therapist" have not been split into "the rapist." Use non-breaking hyphens to keep proper nouns from hyphenating. Word breaks Check that you have used non-breaking spaces to keep first names and last names, or dates, together on one line. Working links When creating Adobe Acrobat PDF files, check that all links perform properly. Just because URLs and e-mail addresses appear in blue and are underlined doesn't mean that the links are working properly! Recheck links when you edit your original publication file and create a new PDF. Updating information When publishing a newsletter, check that issue date and/or issue number information are correct. Double-check headers, footers, captions, and pull quotes. Formatting and spacing Check for correct headline, subhead and body copy text styles. Watch out for short paragraphs that should be formatted as subheads. It's very easy to inadvertently change styles during editing. Watch for extra spaces between words and sentences. It is also easy to inadvertently add unwanted space when copying and pasting text. Use Find and Replace to replace two spaces with one. Duplicate or missing text Read text out loud to locate awkward or redundant words and phrases as well as omitted words that your mind inserts because it "knows what you meant." Watch for overflow text in text frames at the ends of articles. Often, hidden text is only indicated by a relatively small icon. Roger C. Parker knows the secrets to promoting your business one page at a time. Find out the simple way to keep in constant touch with your customers, while saving you time and money. Visit http://www.OnePageNewsletters.com for your three free reports.
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And now for a decades-old story, retold ad infinitum by b.../b/font/div/font/td/tr/table table border=0 width= valign=top cellpadding=2 cellspacing=7trtd valign=top class=jfont style=font-size:85%;font-family:arial,sans-serifbrdiv style=padding-top:0.8em;img alt= height=1 width=1/divdiv class=lha href=http://news.google.com/news/url?sa=Tct=us/1-0fd=Rurl=http://www.mercurynews.com/news/ci_11128420cid=1277216075ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNHv2fE_qaHStaykWLBVKxnT8hi9_QNevada doctor banned from bwriting/b prescriptions/abrfont size=-1font color=#6f6f6fSan Jose Mercury News,nbsp; USAnbsp;-/font nobr9 hours ago/nobr/fontbrfont size=-1AP LAS VEGAS—The Nevada State Medical Examiners Board has stripped a Las Vegas psychiatrist of his license to write prescriptions, citing the suicide of b.../b/font/div/font/td/tr/table table border=0 width= valign=top cellpadding=2 cellspacing=7trtd valign=top class=jfont style=font-size:85%;font-family:arial,sans-serifbrdiv style=padding-top:0.8em;img alt= height=1 width=1/divdiv class=lha href=http://news.google.com/news/url?sa=Tct=us/2-0fd=Rurl=http://www.marketwatch.com/news/story/Writing-a-Prescription-Safety-B/story.aspx%3Fguid%3D%257B806ED767-683F-420C-A6DB-D50AF5D1DB1B%257Dcid=1277186692ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNHLoad0zvYap5TwFnBOQn1mzXy4QAbWriting/b a Prescription for Safety: B. Braun CAPS(R) Announces New b.../b/abrfont size=-1font color=#6f6f6fMarketWatchnbsp;-/font nobr13 hours ago/nobr/fontbrfont size=-1Central Admixture Pharmacy Services Inc. (CAPS(R)), a B. Braun Medical Inc. (B. Braun) Company, announced today that it will introduce a number of advances b.../b/font/div/font/td/tr/table table border=0 width= valign=top cellpadding=2 cellspacing=7trtd valign=top class=jfont style=font-size:85%;font-family:arial,sans-serifbrdiv style=padding-top:0.8em;img alt= height=1 width=1/divdiv class=lha href=http://news.google.com/news/url?sa=Tct=us/3-0fd=Rurl=http://www.marketwatch.com/news/story/nSight-Offers-Complimentary-Technical-Documentation/story.aspx%3Fguid%3D%257B53A21DE0-056A-4D52-B9A6-75F7209A87BF%257Dcid=1277199421ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNFRL0Rb8o1EljdqJRqK5I7C0y5vCwnSight Offers Complimentary Technical Documentation Review to Show b.../b/abrfont size=-1font color=#6f6f6fMarketWatchnbsp;-/font nobr12 hours ago/nobr/fontbrfont size=-1Nicole Cerimeli, vice president of nSight#39;s Technical Communications Services group, explained, quot;A structured bwriting/b approach to technical documentation b.../b/font/div/font/td/tr/table table border=0 width= valign=top cellpadding=2 cellspacing=7trtd width=80 align=center valign=topfont style=font-size:85%;font-family:arial,sans-serifa href=http://news.google.com/news/url?sa=Tct=us/4i-0fd=Rurl=http://thestar.com.my/news/story.asp%3Ffile%3D/2008/12/2/worldupdates/2008-12-02T181700Z_01_NOOTR_RTRMDNC_0_-368280-1%26sec%3DWorldupdatescid=1276562146ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNFWDMzWqk276Lem03EjsWEiCa8p9Aimg src=http://news.google.com/news?imgefp=WGPLkj8N2UQJimgurl=thestar.com.my/archives/2008/12/2/worldupdates/2008-12-02T181700Z_01_NOOTR_RTRMDNP_1_India-368280-1-pic0.jpg width=80 height=59 alt= border=1brfont size=-2Malaysia Star/font/a/font/tdtd valign=top class=jfont style=font-size:85%;font-family:arial,sans-serifbrdiv style=padding-top:0.8em;img alt= height=1 width=1/divdiv class=lha href=http://news.google.com/news/url?sa=Tct=us/4-0fd=Rurl=http://www.bloomberg.com/apps/news%3Fpid%3D20601101%26sid%3DaoVXlPrGMbJM%26refer%3Djapancid=1276562146ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNHhgWulr7hjz5JVh3A9otyKqIU18QNorth Korea Nuclear Verification Must Be in bWriting/b, Japan Says/abrfont size=-1font color=#6f6f6fBloombergnbsp;-/font nobr23 hours ago/nobr/fontbrfont size=-1``Whether it be about sampling, the type of facilities, or programs, we agreed the verification process needs to be put in bwriting/b and agreed upon by the b.../b/fontbrfont size=-1a href=http://news.google.com/news/url?sa=Tct=us/4-1fd=Rurl=http://www.voanews.com/english/2008-12-02-voa39.cfmcid=1276562146ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNHuR3bglbWPL9sJz32yUKeNwBoRMgUS, Japan: North Korea Must Commit to Nuke Verification in bWriting/b/a font size=-1 color=#6f6f6fnobrVoice of America/nobr/font/fontbrfont size=-1a href=http://news.google.com/news/url?sa=Tct=us/4-2fd=Rurl=http://www.google.com/hostednews/ap/article/ALeqM5g6bEeGoPxwPaVE5cl67rsVW7wASQD94QIR280cid=1276562146ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNHcOGW_Az1QRQZLWuQjqbwHEn_gLQUS wants NKorean nuke verification deal in bwriting/b/a font size=-1 color=#6f6f6fnobrThe Associated Press/nobr/font/fontbrfont size=-1a href=http://news.google.com/news/url?sa=Tct=us/4-3fd=Rurl=http://search.japantimes.co.jp/cgi-bin/nn20081204a2.htmlcid=1276562146ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNFVNHDnAMwKYtM0wA0-pXcNvYKWsANorth nuke verification must be in bwriting/b: Saiki/a font size=-1 color=#6f6f6fnobrThe Japan Times/nobr/font/fontbrfont size=-1 class=pa href=http://news.google.com/news/url?sa=Tct=us/4-4fd=Rurl=http://www.usnews.com/blogs/sam-dealey/2008/12/02/fixing-the-north-korea-nuclear-error.htmlcid=1276562146ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNF_DGnoRgc930y2LHJ7b9qM3K1HbgnobrU.S. News World Report/nobr/anbsp;- a href=http://news.google.com/news/url?sa=Tct=us/4-5fd=Rurl=http://www.state.gov/p/eap/rls/rm/2008/12/112560.htmcid=1276562146ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNHQexngNsCYNAIXv1gCtmx_jrvpVgnobrUS Department of State/nobr/a/fontbr/font class=p size=-1a class=p href=http://news.google.com/news?sourceid=navclientie=ISO-8859-1rls=GGLG,GGLG:2005-22,GGLG:enncl=1276562146hl=ennobrall 393 news articles/nobr/a/font/div/font/td/tr/table table border=0 width= valign=top cellpadding=2 cellspacing=7trtd valign=top class=jfont style=font-size:85%;font-family:arial,sans-serifbrdiv style=padding-top:0.8em;img alt= height=1 width=1/divdiv class=lha href=http://news.google.com/news/url?sa=Tct=us/5-0fd=Rurl=http://www.livingstondaily.com/article/20081203/NEWS01/81203005cid=1277207290ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNEEPPbJ5uvkOXFbDhNx3wLZYeaaNQStudent, 12, to present bwriting/b success at Voyager/abrfont size=-1font color=#6f6f6fLivingston Daily,nbsp;MInbsp;-/font nobr11 hours ago/nobr/fontbrfont size=-1He also motivates through his bwriting/b, authoring four chapter books, each more than 100 pages in length and wrapped in a moral. He encourages kids to “be b.../b/font/div/font/td/tr/table table border=0 width= valign=top cellpadding=2 cellspacing=7trtd width=80 align=center valign=topfont style=font-size:85%;font-family:arial,sans-serifa href=http://news.google.com/news/url?sa=Tct=us/6i-0fd=Rurl=http://www.reuters.com/article/newsOne/idUSTRE4B28CI20081203cid=1277293255ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNFrqV1Ob0rTwvGAuq4CwJo10P7hewimg src=http://news.google.com/news?imgefp=a6Ke7e_u13IJimgurl=www.reuters.com/resources/r/%3Fm%3D02%26d%3D20081203%26t%3D2%26i%3D7069487%26w%3D192%26r%3D2008-12-03T232415Z_01_BTRE4B21T1V00_RTROPTP_0_NEWYORK-SPITZER width=80 height=57 alt= border=1brfont size=-2Reuters/font/a/font/tdtd valign=top class=jfont style=font-size:85%;font-family:arial,sans-serifbrdiv style=padding-top:0.8em;img alt= height=1 width=1/divdiv class=lha href=http://news.google.com/news/url?sa=Tct=us/6-0fd=Rurl=http://abclocal.go.com/wabc/story%3Fsection%3Dnews/local%26id%3D6537543cid=1277293255ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNFrGOV7jRKJBKDS9eIbKks_zVIIMASpitzer now bwriting/b for Slate/abrfont size=-1font color=#6f6f6f7Online.com,nbsp;NYnbsp;-/font nobr1 hour ago/nobr/fontbrfont size=-1NEW YORK (WABC) -- Former Gov. Eliot Spitzer is back in the media, this time as a member of the Fourth Estate. The online magazine Slate on Wednesday b.../b/fontbrfont size=-1a href=http://news.google.com/news/url?sa=Tct=us/6-1fd=Rurl=http://www.observer.com/mobile/article/79745cid=1277293255ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNEewFlraFfzySuABDowWS0b0C-TUAMeet Slate#39;s New Columnist: Eliot Spitzer/a font size=-1 color=#6f6f6fnobrNew York Observer/nobr/font/fontbrfont class=p size=-1a class=p href=http://news.google.com/news?sourceid=navclientie=ISO-8859-1rls=GGLG,GGLG:2005-22,GGLG:enncl=1277293255hl=ennobrall 18 news articles/nobr/a/font/div/font/td/tr/table table border=0 width= valign=top cellpadding=2 cellspacing=7trtd valign=top class=jfont style=font-size:85%;font-family:arial,sans-serifbrdiv style=padding-top:0.8em;img alt= height=1 width=1/divdiv class=lha href=http://news.google.com/news/url?sa=Tct=us/7-0fd=Rurl=http://www.macon.com/198/story/544395.htmlcid=1277028073ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNHwqWbZY6JsXMTN-vglfmigY8WVUgbWriting/b test scores get better/abrfont size=-1font color=#6f6f6fMacon Telegraph,nbsp;GAnbsp;-/font nobr22 hours ago/nobr/fontbrfont size=-1By Julie Hubbard - jhubbard@macon.com Middle Georgia high school students are bwriting/b a lot more in class, and test scores show that it’s paying off. b.../b/font/div/font/td/tr/table table border=0 width= valign=top cellpadding=2 cellspacing=7trtd valign=top class=jfont style=font-size:85%;font-family:arial,sans-serifbrdiv style=padding-top:0.8em;img alt= height=1 width=1/divdiv class=lha href=http://news.google.com/news/url?sa=Tct=us/8-0fd=Rurl=http://www.holycross.edu/publicaffairs/press_releases/2008-2009/08_12_03acid=1277250263ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNH736lto2J0RK6m1DjoZY-tGA8_7gHoly Cross Religion Scholar Published in The Best American b.../b/abrfont size=-1font color=#6f6f6fCollege of the Holy Cross,nbsp;MAnbsp;-/font nobr8 hours ago/nobr/fontbrfont size=-1b.../b of the College Honors Program at the College of the Holy Cross, has been included in The Best American Spiritual bWriting/b 2008 (Houghton Mifflin Books). b.../b/font/div/font/td/tr/table table border=0 width= valign=top cellpadding=2 cellspacing=7trtd width=80 align=center valign=topfont style=font-size:85%;font-family:arial,sans-serifa href=http://news.google.com/news/url?sa=Tct=us/9i-0fd=Rurl=http://www.google.com/hostednews/ap/article/ALeqM5gUnvLvk21kV6hDvFDq8nRW8jwuUAD94RIU400cid=1277276142ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNE_tuhQAPgh9t8crYqDm5BwO_1Nogimg src=http://news.google.com/news?imgefp=3sMQ5kaxgTMJimgurl=www.google.com/hostednews/ap/media/ALeqM5h8SGvktsLlxLUN1lHT8ZrDjeWTJw width=80 height=56 alt= border=1brfont size=-2The Associated Press/font/a/font/tdtd valign=top class=jfont style=font-size:85%;font-family:arial,sans-serifbrdiv style=padding-top:0.8em;img alt= height=1 width=1/divdiv class=lha href=http://news.google.com/news/url?sa=Tct=us/9-0fd=Rurl=http://www.google.com/hostednews/ap/article/ALeqM5gUnvLvk21kV6hDvFDq8nRW8jwuUAD94RIU400cid=1277276142ei=Wlc3SaKVLpqO9QSgk-GiDwusg=AFQjCNE_tuhQAPgh9t8crYqDm5BwO_1NogObama campaign manager to write book/abrfont size=-1font color=#6f6f6fThe Associated Pressnbsp;-/font nobr2 hours ago/nobr/fontbrfont size=-1NEW YORK (AP) — Barack Obama#39;s campaign manager, David Plouffe, is bwriting/b a book about the historic election victory and has retained Washington attorney b.../b/font/div/font/td/tr/table Writing - Google News |
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